Our Showcase of Champions is our Marching Band competition where we host many bands from around the state and beyond in an all day show at Cavalier Stadium. This year's competition will be Saturday, September 15, 2018 and will require all-hands-on-deck from our volunteers to be a success. In addition to hosting the event, we also feed all of our band students, staff and volunteers to keep them going the whole day. A second, smaller group of volunteers takes care of feeding the competition Judges.
Our Showcase is our marquee fund-raiser and kicks off our competition season. This is where it all starts and we're proud to be on of the first stops. This year we will be splitting the performances into 2 sessions with an intermission. This will create more volunteer opportunities and shorter shifts. First performance will be approximately at 12 noon; the last at 7:30pm.
Click on this link of Showcase Volunteers to pick a job that works for you. Trust me, there is one!
Click on this link of Showcase Band Food to pick a food item to bring or drop off. It takes a lot to feed this army!
For all of our new parents and anyone else not familiar with this event, the information below will help you understand the scope and give details & descriptions of volunteers jobs needed. There are lots of jobs to fill to fit most schedules and abilities. We also need lots of donations if you are unable to be there with us.
Important reminder for all students, staff and volunteers; No parking is permitted at Meredith Middle for our event. We need every space available for visiting trailers, buses, and spectators. Ample parking is available in the outlying neighborhoods.
For the veteran parents, please scroll to the bottom to access the sign-ups!
Important note for all parents; While we encourage you to view/help our band at as many other competitions (and practices, rehearsals, and games!) many of the volunteer positions will not have that opportunity at our Showcase.
We need 12 people to guide buses, trailers, and spectators to appropriate spots and prevent parking where not allowed. Your shift starts a little earlier than others, but finishes earlier too. We will have a morning into afternoon shift and an afternoon into evening shift. Once all band units have arrived, parking volunteers have a break until it's time to help them exit. Both shifts will overlap during intermission. Details to be shared at the Parking Volunteer meeting before the Showcase. Report times and estimated finish listed in the sign-up. If you like being outside and organizing arrivals, this is the place for you!
We will be serving concessions from the stand in the field house in shifts for lunch and dinner and everything in between and after. The signup has shifts geared to handle the crowd. You may sign up for as many shifts as you'd like! Our concessions are a big part of this event and many hands are needed to help it run smoothly during setup, each shift and cleanup. The concession stand will be coordinated by Barbara Rosenblum to make sure it well stocked, staffed and smooth! If you like interacting with our spectators and performers, this is the job for you!
Ticket Sales / Takers & Stampers
Volunteers will great spectators for day-of sales or collect pre-sold tickets and stamp everyone for re-entry. You'll be stationed at the front of the field house in the ticket booths and entry way. There is typically a steady flow of spectators, but no real rush. Morning and afternoon shifts will be available.
Volunteers at for this job welcome & stamp incoming band ensembles as they arrive to check in. This job communicates with the Field Marshals and Event Coordinator band arrivals to help keep the schedule. You will be stationed outside near the bus parking lot and work with our student hosts for a smooth hand off.
Air, Candy & Other Grams & Runners
Spectators and performers buy candy from us and add a message to band members to it. These are given to each ensemble after their performance. Air Grams are similar where a message is purchased that will be read by announcers just prior to or just after performances. We may also sell other items for the same function as the candy (small stuffed animals, magnets, etc.). Volunteers will be helping customers purchase their grams and Runners make sure the announcers get the air grams in time. There are a few setup tasks to create signup sheets for each band and to have tags ready for candy & other grams. Last year's lists will be given to volunteers to edit prior to the event. This unit is set up near the field under a canopy and will be broken into morning/afternoon & afternoon/evening shifts with enough volunteers to manage breaks.
Bake Sale & Water Tent
We like to set up a table under a canopy near the field where we sell just water and donated baked goods (home made or store bought). It's a great way for spectators to get a snack between visits to the concession stand. There will be a morning/afternoon shift and an afternoon/evening shift with enough people to manage breaks. Donated baked goods will be collected in the cafeteria where you can raid to restock. Water will be brought out as your cooler empties.
Between performances, as a courtesy to performers, no entry or exit to the stands is permitted. Aisle guards politely block traffic in the stadium stands until the performance is over. This is a great job for non-band students looking for volunteer hours or just to support the band! Adults are welcome too. There will be a morning/afternoon shift and an afternoon/evening shift.
Unfortunately, injuries happen. We maintain a tent for spectators, students, staff and volunteers seeking first aid. It is coordinated by our own alumnus Olympic physical trainer, Miss Mary. Any adult with medical training is encouraged to sign up here. There will be a morning/afternoon shift and an afternoon/evening shift.
Volunteers for these positions help make sure the performance schedule runs like clockwork. Stationed in and around the stadium, marshals use the published schedule to make sure bands arrive at the staging area before advancing to the on-deck circle and then onto the stadium floor to perform. They will communicate with parking and Showcase coordinator to help avoid surprises. If you like to make sure things stay organized, this is the job for you!
The Hospitality crew (lead & helpers) is in charge of setting the menu and feeding the Judges as well as the Staff from our visiting schools. Food donations and purchases are used to make them feel welcome and wanting to come back. This space is used throughout the day for grazing and at the end of intermission and at the end of the night for the Judges to provide feedback to the Staff of all ensembles. We have veteran parents who can lend plenty of guidance, but we need some new parents to take on this role. If you like catering, this is the job for you!
Food for Band Leads
We will be feeding our students dinner and our volunteers lunch & dinner. The Food for Band Leads will create the menu and food donations from families will help feed the army. Menus and guidance from previous Showcases, plus plenty of help, will make this important role easier than it sounds to feed 150+ people.
Food for Band Helpers
Once the menu is set, helpers will be needed to receive, setup, serve, & cleanup. The students will eat essentially at the same time and volunteers will eat as breaks allow. Plenty of helpers means you'll also have breaks.
Floaters are volunteers who will move from job to job as needs dictate. It might be an hour in concessions for the lunch rush. It might be in parking for intermission when we have units departing and arriving at the same time. If you'd like to try several of the jobs and are flexible, this might be the job for you. There will be morning/afternoon & afternoon/evening shifts.
Throughout the day, our parents PA announcers handle introducing each band before they perform, read airgrams, announcing future TOB events, broadcasting the rules & etiquette, and announcing winners. Essentially everything to keep the show moving. We have veteran parents ready to go, but we always need incoming parents to see how it works. If you like public speaking, this job is for you.
This is a great job for younger siblings of band members with an adult volunteering nearby. This job takes care of little errand the judges may need for scoring, instruction, etc. The chief judge needs someone nearby so he/she can keep the show on schedule.
Program Book Design
We already have a veteran parent to do this, but it's time for an "apprentice" to see what is involved for next year. The program book gives details of all of the visiting bands and MHS, our sponsors, particulars about TOB, and other ads and announcements. If graphic arts is your thing, we could really use you to learn with us! There are no duties at the Showcase for the Program Book Designer. Everything is finalized and to the printer by September 1. It's just a mad rush to compile everything and to accommodate late entries.
Program Book Sales
This is simply working in the field house and selling program books to incoming spectators. There will be a morning/afternoon & and an afternoon/evening shift.
50/50 Ticket Sales
We run a 50/50 raffle to benefit our band (and the winning ticket holders!) at our competition. There will be two sales and two drawings to accommodate the first & second halves. If you like interacting with the crowd & have a loud voice, this is the job for you!
Clean Up Crew
This is actually an easy job considering the space and scope. This crew will be needed after the last of the winners are announced so we can all get home quickly. We will also have our student members to make sure it is done and done well. We like to leave a venue better that we found it. Custodians will also be there to help. If you're unable to be there during the day and you still want to play an important role, this is the job for you!
Canopies & Folding Tables
We will be asking to borrow a number of these for our Showcase. If you can provide, please label with your name and drop off in the morning. Be sure to pick them up at the end of the night or make other arrangements for storage.
I hope this helps answer some of the questions, but please don't hesitate to reach out to Wendy & Stephanie @ firstname.lastname@example.org or Andy at MHSComp@gmail.com. Your participation is vital to this event and all of our activities.